The availability of filter commands depends on the type and values of the field. All Dates in Period filter ignores the day and year portion of the date values. In this filtered view, you see only the records in which the month portion of the BirthDate field is set to April.
The filter icon in the column header and the record navigator bar indicates that the current view is filtered on the BirthDate column. In the datasheet view, when you hover, the mouse, over the column heading, you will see the current filter criterion. Note: When you apply a filter to a column that is already filtered, the previous filter is automatically removed. Though only a single filter can be in effect for a field at a time, you can specify a different filter for each field in the view.
For example, to see the names of contacts that live in the UK whose birthdays fall in April, you can filter the Contacts table on the CountryRegion field and also on the BirthDate field. When you filter multiple fields in a single view, the filters are combined by using the AND operator, like this:. To revert to unfiltered view: Remove the filters. Removing a filter temporarily removes it from the view, so that you can switch back to the original, unfiltered view.
To permanently remove a filter from a view: Clear the filter. To learn how to clear filters, see the section Clear a filter. Filter settings will remain in effect until you close the object, even if you switch to another view of the object. In other words, if you filter a form in Datasheet view, the filter settings will still be in effect even if you switch to Form view or Layout view, and will remain in effect until you close the form. If you save the object while the filter is applied, it will be available the next time that you open the object.
To learn about saving a filter, see the section Save a filter in this article. You can select from several ready-to-use filters for a data type. These filters are available as menu commands in the following views: Datasheet, Form, Report, and Layout. In addition to these filters, you can also filter a form or datasheet by completing a form called Filter by Form.
If you want more flexibility, and if you are comfortable writing expressions, you can create your own filters by using the options on the Filter document tab. Common filters : To filter for specific values or a range of values.
Filter by Selection : To filter all the rows in a table that contain a value that matches a selected value in a row by filtering the datasheet view. Filter by form : To filter on several fields in a form or datasheet, or if you are trying to find a specific record. Advanced filter : To filter type where you define custom filter criteria. Note: If you do not see the filter commands in any of the views, the designer of the form or database might have disabled filtering.
Contact the designer for further assistance. Except for OLE Object fields and fields that display calculated values, all field types offer common filters. The list of filters that are available depends on the selected field's data type and values. Right-click the field you want to filter. To filter on multiple columns or controls, you must either select and filter each column or control separately, or use an advanced filter option.
See the Filter by form and Advanced filters sections in this article for more information. To filter for specific values, use the check box list. The list displays all the values that are currently displayed in the field. To filter for a range of values, click one of these filters, and specify the required values. For example, to see birthdays that fall between the current date and the end of the year, click Between , and then specify the appropriate start and end dates in the Between dialog box.
To see all birthdays that fall on a specific date, click the date and all the birthdays that fall on that specific date are displayed. It is important to note that the values in a date field have an impact on the list of type-specific filters. If the most recent date value in a date field falls within the past two years, you see a longer, more detailed filter list.
If none of the dates in a field is less than two years old, you see the shorter filter list. The values list is not available for memo fields, or for fields that contain rich text. Open a table, query, form, or report in any of the following views: Datasheet, Form, Report, or Layout.
Make sure that the view is not already filtered. On the record selector bar, verify that either the Unfiltered or the dimmed No Filter icon is present. To apply a common filter: Point to Text or Number or Date Filters , and then click the filter that you want. Filters such as Equals and Between prompt you to enter the necessary values. You can use either standard with Access, but you cannot mix the two standards e. To apply a filter based on field values: Clear the check boxes next to the values on which you do not want to filter, and then click OK.
To filter on one or only a few of values in a long list, first clear the Select All check box and then select the values you want. To filter for null values a null value indicates the absence of data in text, number, and date fields: In the check box list, clear the Select All check box, and then select the check box next to Blanks. To see all the rows in a table that contain a value that matches the value in a row, you can quickly filter the datasheet view by selecting a specific value, and then clicking the Selection command.
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Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback! Any single character For example, sm? To try this example, add the following event procedure to an Orders form that contains a TotalDue control. Also try creating the same filter by using the Filter By Form window. Have questions or feedback about Office VBA or this documentation? Please see Office VBA support and feedback for guidance about the ways you can receive support and provide feedback.
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